Fleet Alerts Guide

What are alerts?

Alerts notify you when your vehicles’ documents are about to expire or have already expired. This helps you:

• Avoid fines for expired documentation
• Keep your fleet legally compliant
• Plan renewals ahead of time

Types of documents monitored

Alert statuses

Viewing alerts

On the Dashboard

If you have fleet permissions, you’ll see a Fleet Alerts widget on your main dashboard showing:

• Vehicles with expired or soon-to-expire documents
• Type of document affected
• Expiration date

On the Alerts page

1. Go to Fleet → Alerts
2. You’ll see a full list of vehicles with alerts
3. You can see each vehicle’s details by clicking on it

How to resolve alerts

Expired document

1. Renew the document with the relevant authority
2. Go to the vehicle under Fleet → Vehicles
3. Click Edit
4. Update the expiration date
5. Save your changes
6. The alert will disappear automatically

Document about to expire

1. Schedule the renewal before the expiration date
2. Once renewed, update the date in the system
3. The alert will change status or disappear

Alert settings

By default, the system alerts 30 days before expiration. This period can be configured by the system administrator.

Notifications

Currently, alerts are shown on:

• Dashboard (widget)
• Alerts page
• Vehicle detail view

Coming soon: Email and push notifications when a document is about to expire.

Frequently Asked Questions

Why don’t I see the alerts widget on my dashboard?

You need fleet viewing permissions. Contact your administrator.

Can I change the 30-day advance notice?

This setting is system-wide. Contact the administrator.

Do alerts affect operations?

No, alerts are informational. However, operating with expired documents can lead to fines and legal issues.

How do I know which vehicles need urgent attention?

Vehicles with already-expired documents (red status) appear first in the list.